Description

Job Responsibilities

• Prepare quality written proposals, presentations and sales materials using PowerPoint and other available tools.
• Enter sales orders accurately into Marketron and ensure that all required contracts and paperwork meet company standards
• Ensure fulfillment of client campaigns for creative (VCreative) and promotions (PromoSuite) are executed flawlessly.
• Support Account Executives with their internal workload creating an environment where salespeople can be client facing as much as possible.
• Maintain company standards throughout the sales process.
• Act as Project Coordinator for sales related events and initiatives.
• Provide air checks and spot times for Account Executives and customers as requested.
• Complete monthly Co-Op paperwork.
• Coordinate scripts and match to specific invoices, notarize and send to client.
• Provide clerical and other administrative support as necessary to Account Managers and Sales Leaders.
• Attend internal meetings as required or requested.
• When needed, assist and support other Sales Assistants as needed, including covering breaks.
• Ensure adequate administrative support at all times during the workday.
• Seek out ways to expand current skills and abilities; take initiative to learn new tasks, duties, technology and software.
• Offer ideas that enhance or improve the way work is done.
• Report to work on time and work established schedule/hours. Ability to work other hours or alternate schedules as needed.
• Complete other duties as requested and needed.

Qualifications

• Excellent interpersonal skills including poise, tact, diplomacy and ability to handle sensitive, confidential information and challenging situations are essential.
• Must have excellent language and grammar skills.
• Must be highly organized and detail oriented.
• Must have a pleasant, customer-service oriented style when interacting face-to-face, in-person and via email.
• Computer experience including proficiency with MS Excel, Word, PowerPoint and Outlook 365.
• Must have strong customer service orientation and strong organizational skills.
• Previous administrative experience preferred.
• Pleasant and professional in appearance and manner.
• Ability to prepare reports, business correspondence, and business proposals.
• Ability to establish and maintain good working relationships with a variety of individuals.
• Ability to work on short deadlines and in pressure situations; work other times as needed.
• Strong team player. Foster a spirit of cooperation and helpfulness.
• Ability to work in compliance with company policies and procedures.

Physical Requirements

Ability to communicate in English, both verbally and in writing. Work with time sensitive information under tight deadlines and in pressure situations. Manual dexterity and fine motor skills to manipulate and operate personal computers and general office equipment (telephone, copier, etc.) for extended periods of time. Ability to read, hear and speak clearly and follow both oral and written direction. Ability to think quickly and to articulate information in clear, concise manner to others. Sit and/or stand for extended periods of time. Average pushing and pulling, bending and stooping. The Company may make reasonable accommodations to facilitate the ability to perform essential job functions.