Description

ABOUT JAMES GRAHAM BROWN FOUNDATION 
 
Through targeted philanthropic investments, the James Graham Brown Foundation works with organizations to build on and highlight Kentucky’s unique strengths in ways that impact the well-being of the citizens of the city of Louisville and the Commonwealth of Kentucky, and that shed a positive light on the state. Based on Mr. Brown’s will, the foundation makes grants in four primary focus areas: Education, Community and Economic Development, Civic and Cultural  
Assets, and Health and Wellbeing. Since 1954, the Foundation has awarded nearly 3,500 grants totaling more than $700,000,000 and continues to play a vital role in Louisville and the Commonwealth of Kentucky. 
 
THE OPPORTUNITY 
The Grants Management Coordinator (GMC) is an integral member of the James Graham Brown Foundation’s (JGBF) Impact Team.The GMC reports to the Program Director and is primarily responsible for helping to ensure consistent andaccurategrants and recordsmanagement in JGBF’s grants database.The GMC also provides logistical and administrative support to Program and Evaluation staff on various projects as needed. 
Working in a highly detail-oriented environment, this team member must bring consistent accuracy, multi-tasking, flexibility, self-direction, patience, efficiency, and discretion to the role.This job is performed in office full-time.  
 
CANDIDATE PROFILE AND RESPONSIBILITES 

Grants Management

• Help administer the grants management database and online grant portal 
• Monitor grants management workflows in grants management database and work with the Program Director to ensure that workflows are completed accurately and efficiently 
• Create grant files that meet legal, auditing and Foundation requirements 
• Assure compliance with JGBF procedures and policies and IRS regulations 
• Process incoming requests, ensuring that all required data and codes are entered accurately into the grants management database 
• Schedule reporting requirements and payments for new grants in coordination with Program Officers 
• Generate queries, reports, grant histories, and responses to staff inquiries from the grants management database as requested 
• Assistin creating and updating dashboards and recurring reports forthe ImpactTeam. 
• Maintain multi-year payment schedules andmonitorgrant balances 
• Help trainnew staffon the grants management database 
• Communicate with grantees and applicants about JGBF’s grantmaking process by responding togeneral questionsand troubleshooting technical issues with the online grant portal 
• Assistin keeping process and procedure manuals up to date 

Program Support 

• Provide support to Program Officers tomaintaingrant records 
• Help plan and coordinate on- and off-site meetings 
• Conduct research in connection with current and new program initiatives 
• Assistin the preparation of special reports for trustees, officers, executive staff, and program staffregardingprogram activities 
• Work with Program Officers on website content, including grant making, grantee profiles, newsfeedsand social media content 
• Assist Program Director as needed with administration of the Brown Fellows Program 

Requirements

QUALIFICATIONS 

• Bachelor’s degree plus at least three years of work experience, preferably in philanthropy or the nonprofit or public sector 
• Proficiencywith Microsoft Office Programs 
• Prior experience working with databases, grants, budgets, and spreadsheets 
• Strong organizational, writing, and communication skills 
• Excellent analytical and critical thinking skills 
• Ability to work independently and as part of a team 
• Integrity, discretion, and attention to detail 
• Adaptability/Flexibility 
• Ability to prioritize and juggle multiple tasks while still paying attention to details 
• Capable of functioning as part of a mutually supportive team in a small office environment 
  Strong interpersonal skills