Description

Virginia Health Catalyst (www.vahealthcatalyst.org) strives to ensure all Virginians have equitable access to comprehensive health care that includes oral health. The Finance Manager oversees all of Catalyst’s accounting practices and grant spending and ensures the integrity of the organization’s accounting system. This includes performing bookkeeping duties, recording and reporting grant spending, and collaborating on development activities to grow the organization’s revenue. This position is critical to maintaining Catalyst’s strong funding relationships and supporting internal operations.

Classification: Full-time, Exempt

Reports to: Chief Executive Officer

Essential Job Functions: 

Bookkeeping:

• Overall responsibility for all data entry into Catalyst’s accounting system and integrity of accounting system data
• Processes vendor invoices and prepares checks for signature from Chief Executive Officer
• Makes bank deposits
• Processes payroll and onboarding documents
• Reviews and manages cash flow
• Processes all inter-account bank transfers
• Maintains general ledger
• Prepares monthly and year-end financial and accounting reports
• Reconciles all bank accounts
• Manages accounts receivable
• Prepares for annual financial audit
• Manages and reconciles the credit card account

Financial Management:

• Creates and manages budget trackers for all grant awards and reimbursable funding contracts, including entering expenses into the trackers
• In collaboration with other team members, tracks and processes all grant funds received
• Creates all grant and contract invoices, combining staff reports as necessary, and coordinates submission to the funder
• Develops annual operating budget with help from CEO and VP Operations and prepares budget documentation for presentation to board

Development:

• Relays donation information to administrative staff to ensure all donors receive proper acknowledgment
• Ensures that expenses are charged to the appropriate grant or funding source
• Manages hours spent by staff each month in grant tracking systems
• Provides regular internal reports to Catalyst staff regarding the amount of grant spending and available grant funds to ensure all funds are tracked and expended as agreed upon
• Supports the CEO and COO with succinct grant reports and/or presentations to funders, Catalyst Board members, and staff
• Ensures Catalyst stays in compliance with state and federal fundraising guidelines and grant contracts, and ensure that team members understand these guidelines as appropriate
• Maintains the Net Asset Roll Forward (NARF) to track all grant income and releases.

Requirements

Qualifications: 

• Proficiency with technology, including QuickBooks, Microsoft Office Suite (particularly Excel), Adobe Acrobat, and other relevant software systems
• Experience with nonprofit financial accounting
• Excellent written and verbal communication skills
• Flexibility and the ability to prioritize tasks and work on multiple projects simultaneously in a fast-paced work environment
• Strong organization and time-management skills, and the ability to be proactive and work independently
• Strong attention to detail
• High level of emotional intelligence with strong, effective written and verbal communications
• Ability to appraise complex and difficult situations and lead positive change to achieve solutions
• Commitment to Catalyst’s core values: transparency, partnership, excellence, equity, and respect
• Ability to handle multiple responsibilities simultaneously and prioritize competing demands in a fast-changing environment

Requirements: 

• At least five years of professional bookkeeping experience
• At least three years’ experience with nonprofit financial accounting practices, including full financial audits, cost-reimbursed contracts, and accrual-based accounting methods
• Strong attention to detail

Work Environment and Travel:

This position will be accomplished through a combination of remote and in-person responsibilities in an office environment. No travel required.

Equal Employment Opportunity:

Catalyst provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, sex, national origin, age, disability, marital status, military service, sexual orientation, genetic information, or other basis prohibited by federal or state law relating to discrimination in employment.