Description

Research centers, institutes, and museums at Indiana University (IU) allow researchers from across disciplines, departments, schools, and campuses to collaborate on pursuing important questions and ideas. The Gill Institute for Neuroscience is a part of IU Research and is home to 7 endowed professors in multiple disciplines including Psychological and Brain Sciences, Chemistry and Biology. This group of highly productive researchers share a mission of determining the mechanisms underlying neurological health and dysfunction, enabling breakthrough interventions that transform mental health and improve quality of life, while disseminating knowledge to educate the next generation of neuroscientists. The Institute provides the field of neuroscience a unique, inter-disciplinary platform for innovation. Powered by the commitment of Linda and Jack Gill - we bring together world-class scientists and state-of-the-art facilities in the atmosphere of unimpeded experimentation.

Job Summary

The Gill Institute's Business Manager is responsible for the day-to-day administration and management of the institute, including pre-award and post-award grant management, fiscal responsibility and oversight of internal and external funding, and supervision of its support staff. This position plays a pivotal role in the success of the Institute, working as a subject matter expert in research administration, finance, and policy in all orders of precedence and using this expertise to work in tandem with the director in making well-informed, strategic business decisions.
Department-Specific Responsibilities

• Oversees grants and financial management.
  • Leads pre- and post-award grant management, including compliance, labor, and effort reporting.
  • Oversees complex funding portfolios and approve expenditures.
  • Advises on fund usage and budget planning.
  • Provides financial analysis discretionary and donor-driven funding decisions, including personnel and capital investments.
• Engages in collaboration and communication.
  • Advises faculty on financial and compliance issues.
  • Coordinates with departments and external partners on collaborative financial and grant initiatives.
  • Integrates financial data from multiple sources into clear, actionable presentations for diverse audiences.
  • Recommends policy improvements and supports leadership reviews.
• Provides leadership and oversees staff development.
  • Mentors business support and grant management staff, fostering professional growth.
  • Delegates responsibilities and removes operational barriers to ensure team success.
  • Resolves conflicts through investigation, facilitation, and relationship-building.

General Responsibilities

• Implements the organization's strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
• Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
• Plans, directs, and implements programs or events, including developing branding strategy and targeting audiences for these events.
• Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public
• Troubleshoots and resolves issues and programs.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
• Oversees research and academic activities budgets for programs.
• Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals.
• Leads grant writing.
• Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action, and is accountable for consistent administration of university policies.
• Keeps abreast of best practices to create and implement policies and procedures that deliver a quality program experience.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION
Required

• Bachelor's degree (business administration, public affairs, or another related field preferred)

Preferred

• Master's or advanced degree in a sociomedical, administrative, or financial discipline

WORK EXPERIENCE
Required

• 5 years in related field

Preferred

• 3 years of supervisory experience, including direct personnel management
• 5 years of experience in a higher education or research-intensive environment
• Experience working with complex funding structures and university systems

LICENSES AND CERTIFICATES
Preferred

• Certified Research Administrator (CRA)

SKILLS
Required

• Proficient written and verbal communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Possesses a high degree of initiative
• Ability to influence internal and/or external constituents

Preferred

• Proficiency in IU systems (e.g., KFS, BUY.IU, KC Grants, Emburse, GMT, FEM, IUIE, SIS, Kuali TIME)
• Ability to present financial concepts to diverse audiences
• Demonstrated leadership in operations, fiscal management, and process improvement
• Proficiency with Microsoft Excel, Word, and PowerPoint for data analysis and reporting
• Understanding of university and federal policies related to finance and sponsored research
• Knowledge of NIH policies, procedures, and research administration

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$65,000 - $80,000 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Advanced
FLSA: Exempt
Job Function: General Administration
Job Family: Program Management
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.